General Work Process


Vilma Reynoso of Vegan Spirit Worldwide, content writing and copywriting for vegan businesses

My goal at Vegan Spirit Worldwide is to work with you, the client, in a mutually respectful business relationship. Below is my general work process. It is a guideline. I am flexible to meet your needs if something below does not work with your schedule. Please contact me with any questions.

🤙 1-720-446-8042 / 📧 info@veganspiritworldwide.com

Work Hours

I am available Mon-Fri from 8:00 a.m. to 4:00 p.m. MST (Mountain Standard Time). I write in the mornings, so I am available for meetings and phone calls in the afternoons. I check and return emails around the 11 a.m. and 3:30 p.m. hours.

If you live outside of the United States, I will adjust my schedule to accommodate time zones.  

General Work Process and Client Match

  • I meet with you via phone, Skype, or Zoom to discuss how I can help you.
  • We determine if we are a good fit: I am available to do the work requested and we agree on timelines, fees, and the scope of the work.
  • I submit a proposal and Service Contract for the work agreed-upon and send it to you to review.  This proposal will include the scope of the project with details and my rate.
  • You will review the proposal, and if you agree with the terms and would like to proceed with a working relationship, you will sign the contract. You have 48 hours to accept the terms.
  • Once full payment or a deposit is received (For longer projects, a 50 percent fee is required. See the “Rates, Deposit, and Payment” section below), I will start working on your project based on the terms in the agreement.
  • I will deliver the completed project to you by the agreed-upon date. You will review it and get back to me to see if it needs any changes or updates.  
  • If revisions are needed, I will revise the writing piece based on our agreement terms.  
  • Once the assignment is fully completed, I will submit it to you by email via Word or Google Docs. I will then send an invoice for the work performed. Final payment is due upon receipt.

Research and Writing Process

  1. Research

Before writing a word, I first conduct research. Depending on the scope of the writing project, examples of research may or may not include the following:

  • Interviews with clients or other persons.
  • A review of client or customer websites, blogs, articles, case studies, videos, or other media.
  • A review of competitor websites, blogs, articles, white papers, audios, podcasts, etc.
  • An extensive Google search for anything published on the particular topic in the last year, including any pertinent research.
  • A search of vegan-industry websites on the particular topic for related articles.  
  • Getting a feel for and a thorough understanding of your brand, voice, audience, and type of content best applied to your particular client-base.
  • Understanding the persona of your customer: his goals, desires, fears, needs, likes, dislikes, etc.
  • Proper keyword and key phrase research for the type of writing project.
  • Obtaining any information needed from you such as prior sales letters, marketing materials, webinar notes, etc.

2. Brainstorming and Mapping

After conducting research, I will begin brainstorming and mapping ideas. I then create an outline of the project. At this point, I will deliver a rough outline to you, if you desire it (Depending on the type of writing project, this step may be omitted.) If the project requires that I come up with a headline, I will deliver 20 possible headlines to you for your approval.

3. First Draft

Once I obtain approval from you, if needed, I begin writing the first draft. This will be a very rough draft without any editing or proofreading.

4. Second Draft, Revision

The second draft will include keywords, key phrases, appropriate links, sources, images, and charts or graphs, if appropriate. I will restructure paragraphs, sentences, or phrases, and look for ways to improve the writing and use appropriate words for the particular content writing or copywriting project.

5. Final Draft, Editing, Proofreading

I review the writing piece a third time. I will fix any errors, work on restructuring paragraphs once more, review words, phrases, or sentences, and edit. I will then run the piece through an online editor and proofreader. I will then read the piece out loud as a final check of sentence flow or errors.

6. Delivery of Completed Writing Project

Once all of the above is completed, I will email the completed writing piece to you in Word or submit it via Google Docs. If appropriate, you will also receive the meta-description and alt text for any images with the final product.

Promotion of Content

  • Content promotion is included with any writing project, including the writing packages I offer, The World Influencer and The World Transformer. I usually distribute the content I write on the major social media platforms: Facebook, Twitter, LinkedIn, Instagram, and Pinterest.
  • Content promotion is optional, however, so if you prefer that I do not share, I will not.
  • A FREE 500 word blog article promoting your business, product, or service is included with ANY writing assignment. I will write this article after I have completed the work agreed upon, and I will share it with my followers and on the major social media platforms.

Rates, Deposit, and Payment

  • I offer copywriting and content writing services. Some projects are more involved and take longer to complete than others, so rates vary depending on the scope of any particular project. I determine a price range during our Skype session or phone call. I will then determine the final rate after I analyze all components involved with the particular project, and I will send the final rate with the proposal and contract.
  • All projects under $400.00USD require full payment before I begin writing.
  • Projects over $400.00USD require a 50 percent deposit before work begins.
  • Final payment is due upon delivery of the completed writing project.   

Final Notes

It is my pleasure to partner with you in making this world more compassionate, sustainable, and vegan. How can I help you succeed?

If you think we might be a great fit, choose a time that works best for you on the calendar below for a FREE 20 minute discovery call.


Vegan Spirit Worldwide, Writing for a vegan planet. https://veganspiritworldwide.com

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